Land Records

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Land records refer to those record series that may involve real estate.  These include documents traditionally recorded in Deeds Books and Plat Cabinets, such as Deeds, Deed of Trust, Authorities to Cancel, Plats, Name Change Orders, and many other documents.  The Land Records Division also includes dockets and indexes of judgments and certain Uniform Commercial Code transaction files that are recorded as liens on real estate.

All land records are available for public inspection from 8:00 a.m. to 5:00 p.m., Monday thru Friday.  Fees for copies made by the public are $ .25 per page.  The fee for copies made by our staff is $ .50 per page.  There is an additional fee for certifying a copy of a document.  Listed below is the Filing Fee Schedule of all filing fees associated with filing an instrument in the Chancery Clerk’s office.

Requests for copies sent by mail must be accompanied by check or money order covering the cost of the copies and a stamped self-addressed envelope.  The request should reasonably identify the document to be copied; specifically, the book and page number in which the document is recorded.

There are different recording requirements depending on the type of document being filed in the Chancery Clerk’s office.  We are unable to list all the recording requirements here; however, it is the responsibility of the person offering the document for recording to make sure (1) the document is an original, (2) the document is signed and that all signatures are properly acknowledged before a notary public, (3) the document is a complete writing and contains the required information, and (4) the document is accompanied by the proper fees.

The Chancery Clerk’s staff cannot give legal advice.  Those seeking legal advice to record a document in the Chancery Clerk’s office are encouraged to obtain the advice of legal counsel.

The Chancery Clerk’s office accepts (1) cash and (2) checks or money orders made payable to the Clay County Chancery Clerk.